> For clean Markdown of any page, append .md to the page URL. > For a complete documentation index, see https://docs.laposta.org/llms.txt. > For AI client integration (Claude Code, Cursor, etc.), connect to the MCP server at https://docs.laposta.org/_mcp/server. # Connecting AFAS Profit to Laposta > Automatically synchronise employee data from AFAS Profit to a list in your account. AFAS is a Dutch software company best known for its business software for administration and human resources (AFAS Profit). With this integration, Laposta automatically retrieves data from AFAS Profit via a ready-made GetConnector, so you do not have to configure any technical settings yourself. In addition to email addresses, extra data can also be retrieved, such as job title, team, location, employee type and start date. AFAS has [certified](https://partner.afas.nl/product-prs/artikel?BiId=17698) this integration. ## Costs of the integration The integration costs a one-off fee of 295 euros for the setup and 695 euros per year thereafter, both excluding VAT. The integration is only available in combination with a subscription. ## What do you need for the integration? To activate the integration, Laposta needs two pieces of information from your AFAS environment: | Detail | What it is | | ------------------------------------- | ---------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | Participant number (Deelnemersnummer) | The unique number of your organisation in AFAS: the numeric part of the environment name. If the environment is called O12345AA, then 12345 is the participant number. | | Token | The key that gives Laposta access to the AFAS data via the connector. You can create this yourself in the first step below. | You will receive a GetConnector file (an XML file) from Laposta that you can import into your AFAS Profit environment. ## Setting up the integration #### Creating a token in AFAS 1. Go to General → Management → App connector. 2. Click ‘New’ to create a new app connector. 3. Enter a recognisable name, for example Laposta integration. 4. Under ‘Users’, add an AFAS user who is authorised to grant access to Laposta. 5. Click ‘Generate token’. AFAS explains this process in its own manual [Creating an AppConnector based on a Classic token](https://help.afas.nl/help/NL/SE/120718.htm#o127218). > **Note** > > From 1 September 2027, a custom app connector with a classic token will no longer work. AFAS is switching to OAuth on that date. If you are setting up the integration now, immediately select the authentication type ‘OAuth’ (Client credentials flow) when creating the app connector, with the same permissions for the GetConnector. You will then receive a client ID and a client secret instead of a token. You send these to Laposta in the final step. Please note: AFAS only shows the secret once. An existing integration with a token will continue to work until you have switched over. See the AFAS documentation on [Switching from classic tokens to OAuth](https://help.afas.nl/help/NL/SE/142499.htm). #### Importing the GetConnector 1. In AFAS, go to General → Output → Management → GetConnector. 2. Click ‘Import’. 3. Select the file you received from Laposta. 4. Check whether the connector is active and whether the correct tables and fields are available. More information on importing connectors can be found at AFAS under [Importing and Exporting a GetConnector](https://help.afas.nl/help/NL/SE/App_Cnnctr_ImpExp.htm). #### Sending the details to Laposta Send the participant number and the token (or the client ID and the client secret) to your contact person at Laposta. Please also mention whether you have made the connector available from the test or the production environment. A Laposta employee will link the details to your account, activate the connection and send you a confirmation. After that, Laposta automatically calls the connector once a day to refresh the data. ## Checking the authorisation filter The GetConnector retrieves data from the HRM-Employers (HRM-Werkgevers) section. Because there can be multiple employers within an AFAS environment, it is important that you check the authorisation filter for HRM-Employers. #### Finding the user group of the app connector In AFAS, go to General → Management → App connector and open the app connector you created in step 1. Look under ‘Authorisation’ to see which ‘User group’ has access to this app connector. #### Opening the user group in the Authorisation tool Go to Management → Authorisation tool and click on the user group you found on the left-hand side. #### Selecting the correct employers On the right-hand side, click on the ‘Authorisation’ tab and expand Organisation → Employer → Filters → HRM-Employers (HRM-Werkgevers). Tick the desired employers there. ![The HRM-Werkgevers filter in the AFAS Authorisation tool, with two employers set to Activated](/_fern-files/_img/76b97a49fe1377615cbda657654ddd469444ab44a24e5d6444fce8a0a4cfcf4a.webp) ## Testing the integration With your participant number and token (or your client ID and client secret), you can check whether everything is set up correctly at [https://connect.afas.nl/tools/restget](https://connect.afas.nl/tools/restget). ## Which personal data is exchanged (GDPR)? Data from AFAS is transferred into Laposta. This makes Laposta a processor of this data within the meaning of the GDPR (General Data Protection Regulation). By default, the connector retrieves these fields: * Employee (Medewerker) * First name (Roepnaam) * Email (E-mail) * Job title (Functie) * Team * Location (Locatie) * Start date (Datum in dienst) * End date (Datum uit dienst) * Employee type (Soort medewerker) * Gender (Geslacht) * Employment contract (Dienstverband) Laposta enters into a data processing agreement with all customers. When activating the integration, it must be specified in this agreement that this personal data will be processed. ## Frequently asked questions #### Can I see which data is retrieved? Yes, in AFAS you can open the GetConnector to view which tables and fields are included in it. #### Can I still customise the retrieved fields and information? Yes, you can edit the GetConnector. Laposta will then ensure that this information is added to your account. It is often a good idea to start with the standard connector to make sure the basics are working properly. #### What does the data look like in Laposta? An extra list will appear with AFAS in the name. This list is locked: you can view everything, but you cannot edit or delete any data in it yourself. This prevents the synchronisation from being disrupted. Is your question not listed here? 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